• How to Request Space
• Criteria to Determine Need
• Office Space Contracts
• Sharing Office Space
• Office Etiquette
• Revocation of Office Space

Organizations may request office space in the Student Activities Office in the Smith-Pendergraft Campus Center.

Office space is limited and therefore there is no implied guarantee that all student organizations will have office space.

In order to request office space, an organization must:

• Be a Recognized Student Organization
• Be in good standing with the University
• Have all required paperwork on file
• Be able to demonstrate clearly and convincingly the need for office space

How to Request Space

Check the "Requesting Office Space" box on the "Goal Recap Form."

Criteria to Determine Need

The following criteria will be considered when determining the true need for office space:

• Anticipated and imperative need to conduct organization business.
• Mission of the organization as it coincides with the mission and values of the University.

The Student Activities Office and the Associate Dean of Students will review the application. The Student Activities Office will notify the student petitioner and advisor via e-mail regarding the status of the request as well as putting a copy of the application in the organization’s in-box.

Office Space Contracts

If the request is granted, office space will be contracted to the organization. Both the advisor(s) and current organization president shall sign the contract. As stipulated in the contract, the following applies to all organizations that have received office space:

• Organization officers or its members must keep a minimum of 15 office hours per week. These hours are to be posted on the door.

Sharing Office Space

As office space is limited, organizations may share space with another organization(s). If a computer is provided in the office, organization officers shall coordinate schedules by which the organizations shall share the computer equally.

The purpose of the computers is to design agendas and the like to further the organization’s mission. The computer may also be used to e-mail membership. Personal use of the printer is strictly prohibited.

Office Etiquette

Office etiquette and proper decorum shall be displayed at all times. This includes the following:

• Wear appropriate attire while working office hours
• Use an appropriate speaking volume in the office
• Keep the office clean and tidy
• The décor of the office should be appropriate and relevant to the organization’s mission
• Only members and advisors are allowed in the RSO offices
• Use appropriate language in the office at all times

Office space will be reviewed on a yearly basis. The needs of current and new organizations will be evaluated each year. Organizations may apply for office space for the upcoming academic year *no later three (3) weeks prior to the end of the semester.

Revocation of Office Space

Office space may be revoked for the following reasons:

• If a RSO is defunct or disbanded by the University for any reason.
• If the RSO violates University guidelines or those guidelines stipulated by the RSO Handbook.
• If behavior unbecoming a UA Fort Smith student is exhibited during office hours.
• Misuse of computer or printer.
• Any other reason as justified by the Student Activities Office.

Back to the Student Organization Handbook