• Hours
• State Supplies Order Process
• Catalogs
• Non-Contract Items
• Toner Orders
• Bookstore Requisition

Hours

Fall and Spring
7:30 a.m. - 6:00 p.m., Monday - Thursday
7:30 a.m. - 5:00 p.m., Friday
Closed Saturday (Except Special Events)

Summer
7:30 a.m. - 5:00 p.m., Monday - Friday

State Supplies Order Process

To submit a State Supplies order, download and fill out the State Supplies Order Form, then email the form as an attachment to ssupply@uafortsmith.edu.

• The following fields must be filled in:
  • Name
  • Phone Extension
  • Email Address
  • Order #
  • Part #
  • Description
  • Quantity
• Optional information:
  • Page # from catalog
  • Size / Color
  • Notes
• For printer toner cartridge orders, we will need the manufacturers number. This can be found on the cartridge itself.

Sample:

Order # Part # / Mfg Name HP51641A Hewlett Packard

Catalogs

A catalog is available for each academic department/administrative office for State Supplies purchases. If you are in need of an item that State Supplies does not have in stock, locate the item you are wanting and check our website for the link to the current state contract. Simply match the order number on the contract to the order number in the catalog. If your department does not have a catalog, send an email to ssupply@uafortsmith.edu and a catalog will be sent to you.

Non-Contract Items

State Supplies will only be ordering a few select items that are not on state contract (i.e., toners, audio cassettes, and batteries). Any other items not on contract will need to be ordered by your department.

You will need to notify purchasing as to the items you wish to purchase to see if they fall within the guidelines set by Arkansas State Purchasing for ordering non-contract items. If the items you are wanting are approved through the UA Fort Smith Procurement Office, they will instruct you as to how to place an order in Banner and what vendor you may use.

Toner Orders

We encourage those using printer cartridges or printer ribbons to keep a spare in your office. Due to cost of cartridges, inventory control and limited storage space, we are unable to keep an adequate stock of these items for the entire campus. For these reasons, when you begin to use your spare cartridge please reorder. There could be a 2-5 day turn-around time in getting the cartridge you need.

Bookstore Requisition

State Supplies purchases must be made with a Bookstore Requisition.

Merchandise will not be allowed to leave State Supplies without a Requisition filled out with the following information:

• Department Name
• FOAPAL
• Financial Manager's Signature
• Received By Signature

We look forward to serving your office supply needs. If you have questions, comments, or suggestions, please feel free to contact us at:

Phone #: 788-7330 (for State Supplies) or 788-7321 (for Tom Greb)

Email: ssupply@uafortsmith.edu

Fax: 788-7331